How to activate the integration with SAP SuccessFactors ?

Go on your company settings from your provisionning tenant, and activate the feature "Enable assessment integration".

Creation of an integration user connecting with your API:

• Create a user that will have "assessfirst-user" as their login (the password isn't important). If you already have an integration user, you can just use this one. The page where this is possible is "Import Employee Data". You will need to download the CSV template and complete the following fields (other fields can be requiered according to your tenant): 
  • Status: active
  • username/first name/last name
  • Manager: NO_MANAGER
  • HR: NO_HR
  • Default locale: en_US 
• Create an AssessFirst permission group on the "Manage Permission Groups" page and add the previously created user
• Add permissions to this group on the page "Manage permission roles". The list of permissions to give are these ones:
  • Recruiting Permissions
    • SFAPI Retrieve Job Requisition Permission
    • SFAPI Insert Job Requisition Permission
    • SFAPI Update Job Requisition Permission
    • SFAPI Upsert Job Requisition Permission
    • SFAPI Retrieve Job Application Permission
    • SFAPI Retrieve Job Applicant Permission
    • SFAPI Update Candidate Permission
    • SFAPI Insert Job Application Permission
    • SFAPI Update Job Application Permission
    • SFAPI Retrieve Assessment Order Permission
    • SFAPI Update Assessment Report Permission
    • OData API Application Export
    • OData API Candidate Export
    • OData API Job Requisition Export
    • OData API Candidate Create
    • OData API Candidate Update
    • OData API Job Requisition Create
    • OData API Job Requisition Update
    • OData API Application Create
    • OData API Application Update
    • OData API Create/Update Interview Central
    • OData API Export External Recruiter
    • REST API Fetch Recruiter Information
    • REST API Permission to Fetch Information about Recruiting Users
  • General User Permission
    • SFAPI User Login
  • Employee Central API
    • Employee Central Foundation SOAP API
    • Employee Central HRIS SOAP API
    • Employee Central Foundation OData API (read-only)
    • Employee Central HRIS OData API (read-only)
    • Employee Central Foundation OData API (editable)
    • Employee Central HRIS OData API (editable)
  • Manage Centre of Capabilities
    • Capability Library Structure
    • Competencies
    • Portfolio Settings and Proficiency Rating Scale
    • Allow API Integration with Other Systems
  • Metadata Framework
    
    • Admin access to MDF OData API
• Specific rights (Manage Integration Tools)
  • • Manage Integration Tools > Allow Admin to Access OData API through Basic Authentication
    • Manage Integration Tools > Access to Integration Center
    • Manage Integration Tools > Allow users to execute "Application/UI" or "Event-based" Integrations
    • Manage Integration Tools > Read Security Center artifacts using API
      
      

 
Creation of the AssessFirst competency library:

• Go to the "Manager center of capabilities" page and add a library named "AssessFirst library" with the external code "assessfirst-library".
• Enter this library and add a category named "AssessFirst category" with the external code "assessfirst-category".

Add AssessFirst in the assessment vendor list:

• Go to the "Manage assessment vendors" page
• Export the existing list of assessment vendors
• Add the assessment vendor "AssessFirst"  in the downloaded file with the following values:

• externalPartnerCode : ASSESSFIRST
• clientId : ASSESSFIRST

• Go back to the "Manage assessment vendors" page, and import the modified file

• Access your Provisioning space
• On your company page, go to the "Import/Export Assessment Vendor Packages" page
• Import the template file
• Add a single line with the following information:
  • vendorId: the vendor ID created previously, normally "ASSESSFIRST"
  • packageCode: 123
  • reportPackageCode: ASSESSFIRST
  • shortName: AssessFirst
  • Add "AssessFirst" to the languages you use
• Import the new file

Create the Oauth client:

• Go on the page "Manage OAuth2 Client Applications" and create a new client with the button "Register Client Application" and complete the form with the following data:
  • Application name: AssessFirst
  • Application URL: https://www.assessfirst.com
  • Click on  "Bind to users"
  • User IDs: the assessfirst user you created
• Click on "Generate X.509 Certificate" and create a certificate with
  •  Common Name (CN) = "app.assessfirst.com"
  • Validity (days): "3650"
• Click on the button "Download" and copy the "API key"
• Click on Save

 

In the AssessFirst integration page:

• Click on the icon at the top right to access your settings and select Integrations
• Click on SAP SuccessFactors
• Click on Activate
• Enter the user name
• Enter the API key copied from the Oauth client generation
• Paste the full certificate you downloaded. It should be in a file,  you can open it with Notepad
• Enter the URL and tenant ID -> You can ask your SuccessFactors administrator to provide them to you

Setting up technical notifications:

• Go to the "Event Notification Subscription" page and add a subscriber with the following information:
  • Category : Customized
  • Subscriber id : ASSESSFIRST
  • Name : ASSESSFIRST
  • Group : leave empty
  • Client id : ASSESSFIRST
  
  
  

• On the external event tab, add an event with the following information:
  • Event type : rcm_assessment_alert_v2
  • Subscriber : ASSESSFIRST
  • Protocol: SOAP_OVER_HTTP_HTTPS
  • Endpoint URL: https://app.assessfirst.com/integrations/webhook/successfactors (or https://simu.assessfirst.com/integrations/webhook/successfactors if you are on a testing environnement)
  • Authentication: BASIC
  • User: the login provided by the AssessFirst activation popup (it should be your tenant)
  • Password: the password provided by the AssessFirst activation popup
  • Leave the rest empty